Britain's Smallest Town

Privacy Policy

Fordwich Town Council Privacy Statement

1. Introduction and General Terms

This Privacy Policy relates to our use of any personal information we collect from you via the web-site or email contact.

This Privacy Policy explains the following:

• what information Fordwich TC may collect about you;

• how Fordwich TC will use information we collect about you;

• when Fordwich TC may use your details to contact you;

• whether Fordwich TC will disclose your details to anyone else;

• your choices regarding the personal information you provide to us;

Fordwich TC is committed to safeguarding your personal information. Whenever you provide such information, we are legally obliged to use your information in line with all applicable laws concerning the protection of personal information, including the Data Protection Act 1998 (these laws are referred to collectively in this Privacy Policy as the “data protection laws”). No website can be completely secure; if you have any concerns that your data could have been compromised, please get in touch straight away.

The Fordwich website may contain hyperlinks to websites owned and operated by third parties. These third party websites have their own privacy policies, and are also likely to use cookies, and we therefore urge you to review them. They will govern the use of personal information you submit when visiting these websites, which may also be collected by cookies. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.

Who are we?

Fordwich Town Council (“FTC”) is a small civil town council in East Kent.

When we refer to ‘’we’’ or ‘’our’’ or ‘’Fordwich TC’’ or “FTC” we are referring to Fordwich Town Council.

3. What information will Fordwich TC collect about me?

We do not actively collect data from anyone. But data may be supplied to us if you contact us. This might consist of information such as your name, email address, postal address, telephone or mobile number, gender or date of birth.

4. How will Fordwich TC use the information it holds about me?

Fordwich TC will only use your personal information for contacting you in relation to Fordwich TC’s activities.

In the unlikely event that Fordwich TC proposes using your personal information for any other uses we will ensure that we notify you first.

6. When will Fordwich TC contact me?

Fordwich TC may contact you:

• in relation to any correspondence we receive from you or any comment or complaint you make about Fordwich TC or matters in which Fordwich TC may have an interest.

• • in relation to any contribution you have submitted to Fordwich TC, e.g. on Fordwich TC message boards or via text or voicemail message;

• • to update you on any material changes to Fordwich TC’s policies and practices

7. Will I be contacted for marketing purposes?


8. Will Fordwich TC share my personal information with anyone else?

We will keep your information within Fordwich TC except where disclosure is required or permitted by law.

Generally, we will use your information within Fordwich TC and will only share it outside Fordwich TC where you have requested it or given your consent.

9. Offensive or inappropriate content on Fordwich TC websites

If you post or send content which may reasonably be deemed to be offensive, inappropriate or objectionable, Fordwich TC may remove such content.

Where Fordwich TC reasonably believes that you are or may be in breach of any applicable laws, for example on hate speech, Fordwich TC may disclose your personal information to relevant third parties, including to law enforcement agencies or your internet provider. Fordwich TC would only do so in circumstances where such disclosure is permitted under applicable laws, including data protection law.

10. What if I am a user aged under 18?

If you are aged 18 or under, please get your parent/guardian’s permission before you provide any personal information to Fordwich TC.

11. How long will Fordwich TC keep my information?

We will hold your personal information on our systems for as long as is necessary for the relevant activity

13. Can I find out what personal information Fordwich TC holds about me?

Under the Data Protection Act you have the right to request a copy of the personal information Fordwich TC holds about you and to have any inaccuracies corrected. (We charge £10 for information requests and require you to prove your identity with 2 pieces of approved identification). We will use reasonable efforts consistent with our legal duty to supply, correct or delete personal information about you on our files. If you are within the UK, please address requests and questions about this or any other question about this Privacy Policy to the Town Clerk, Boyden Gate House, Boyden Gate, Canterbury, Kent. CT3 4EB.

We will need two copies of forms of identification, which can be:

Passport, driving licence, birth certificate, utility bill (from last 3 months), current vehicle registration document, bank statement (from last 3 months), rent book (from last 3 months).

18. Changes to Fordwich TC’s Privacy Policy

This Privacy Policy may be updated from time to time so you may wish to check it each time you submit personal information to Fordwich TC. The date of the most recent revisions will appear on this page. If you do not agree to these changes, please do not continue to use the Fordwich website to submit personal information to Fordwich TC. If material changes are made to the Privacy Policy, for instance affecting how we would like to use your personal information, we will provide a more prominent notice (including, for certain services, email notification of Privacy Policy changes).

20. Contacting Fordwich TC about this Privacy Policy

If you any questions or comments about this Privacy Policy please contact:

The Clerk,

Fordwich Town Council,

Boyden Gate House,

Boyden Gate,

Canterbury, Kent. CT3 4EB.

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